Junk faxes waste the resources of every business. It is estimated that they cost businesses tens of millions of dollars a year in wasted paper, toner and fax machine maintenance. There is nothing more aggravating then coming into the office each morning to find a pile of junk faxes promotion everything from mortgage refinancing to septic tank solutions. I do not even have a septic tank!

Junk fax businesses have been fined by the federal government and sued repeatedly, but has anyone noticed a reduction in the number of junk faxes? I certainly havent. The question for most businesses is whether there is a practical way to beat the daily waste of resources caused by junk faxes? Many businesses are using the fax-to-e mail solution provided through online unified messaging systems.

What is Unified Messaging?

Unified Messaging is a highly flexible communication system that ties all of your communications together. It has the capacity to centralize your voice mail, faxes and e mail messages in one online area through an e-mail address and single phone number. These systems make use of their own phone lines and provide you with a separate number, so you dont have to tie up your own or have an additional line installed.

Fax to Email Conversion

One of the best aspects of Unified Messaging systems is the fax-to-e mail conversion feature. You are provided with a phone number where everybody might send you faxes and leave voice mail messages. The beauty of the system is that the faxes are then automatically converted to writing files and emailed to an inbox.

So, how does this save you money? You simply delete the junk faxes unless, of course, you positive need to maximize the potential of your septic tank. You then read or print out the faxes that are germane to your business. No wasted paper, no wasted toner and no smoke coming out of your fax machine!

An added advantage of the fax-to-email conversion element of unified messaging is the flexibility it gives you. Since the faxes are available to you online, you can print the ones you positive need at any location. You no longer have the frustrating situation where you are working at home, but absolutely need to see a fax that was just sent to your office. You just access your inbox and print it out.

The cost of using unified messaging is very low, particularly when compared to the cost of wasted paper, toner and fax machine maintenance. Depending on the accomadation you use, you can be charged a monthly signup fee, by the minute for phone line usage or both. The best option for your doing business is entirely dependent upon the number of faxes you expect to receive each month.

Despite the lawsuits and fines issued by government agencies, there is little doubt that junk faxes will continue to bombard your fax machines. Unified messaging provides an inexpensive and practical way to eliminate the cost of junk faxes.